Membership Terms
Effective date: May 1, 2026
Last updated: August 1, 2026
1. Scope and agreement
These Membership Terms govern paid and complimentary membership in the American Health Equity Association.
Membership is provided by AHEA, PBLLC, an Oklahoma public benefit limited liability company.
By purchasing, activating, renewing, accepting, or using a membership, you agree to:
These Membership Terms
AHEA’s Terms of Use
AHEA’s Privacy Policy
Additional terms clearly disclosed for a particular optional program, role, or service
If these Membership Terms conflict with the Terms of Use on a membership-specific issue, these Membership Terms control.
2. Eligibility
AHEA membership is available to adults who are at least 18 years old and have an interest in advancing health equity in professional, academic, research, educational, policy, consulting, philanthropic, organizational, or community settings.
A formal health equity title is not required.
AHEA may refuse or terminate membership obtained through fraud, material misrepresentation, account sharing, abusive conduct, or another material violation of AHEA’s policies.
3. Nature of membership
AHEA is a public benefit limited liability company, not a nonprofit or tax-exempt charitable organization.
Membership is a paid relationship providing access to benefits, services, resources, and eligibility for opportunities.
Membership fees are not charitable contributions, are not tax-deductible as charitable gifts, and do not qualify for charitable-contribution receipts.
Membership does not create:
Ownership or equity in AHEA
Statutory membership rights in a nonprofit corporation
A voting interest in AHEA’s legal governance
An employment, contractor, partnership, agency, or fiduciary relationship
Authority to speak or act for AHEA or People’s Health Project
AHEA may seek member input and shape programs in response to member needs. This does not create a legal governance right unless AHEA expressly provides one in writing.
4. Membership term and price
Individual membership is offered as an annual membership.
AHEA does not offer a monthly membership.
The current standard annual membership price is $149, unless a different price is clearly displayed before purchase.
AHEA may offer eligible new members an introductory first-year price, currently $99.
Unless an offer expressly states otherwise:
The introductory price applies only to the initial annual term
It does not permanently lock in the discounted price
The membership renews at the then-current standard annual price
Introductory pricing may be modified, suspended, or discontinued for future purchases.
The price and renewal terms displayed at checkout at the time of purchase control.
Prices are stated in U.S. dollars. Applicable taxes may be added when required by law.
AHEA may change prices for future purchases and renewals. A change does not retroactively alter a membership term already paid for.
5. Automatic renewal
Annual membership renews automatically at the end of each paid term unless canceled before the renewal charge is processed.
By purchasing or activating an automatically renewing membership, you authorize AHEA and the applicable payment provider to charge the payment method you provide for:
The initial amount due, if any
Each annual renewal
Applicable taxes and properly disclosed charges
Before purchase or activation, AHEA will present:
The recurring nature of the membership
The annual billing interval
The initial price
The renewal terms
The method for canceling
The payment method used for renewal must be authorized by the person providing it.
6. Renewal notices
AHEA will provide renewal, price-change, or other subscription notices when required by applicable law.
AHEA may also provide courtesy reminders or confirmations concerning:
Upcoming renewals
Completed renewal charges
Failed payments
Cancellations
AHEA does not guarantee that an optional courtesy reminder will be sent before every renewal.
Members remain responsible for reviewing their account and canceling before the renewal date when they do not wish to renew, except where applicable law provides otherwise.
Members are responsible for maintaining an email address they can access.
7. Cancellation
You may cancel automatic renewal at any time before the next renewal charge is processed.
You may cancel through your Squarespace customer account by opening the applicable membership or subscription and selecting the cancellation option.
You may also request assistance by contacting:
info@americanhealthequity.org
Cancellation stops future renewal charges.
A canceled member ordinarily retains access through the end of the already-paid membership term.
Deleting an email, unsubscribing from a newsletter, ceasing to use AHEA, or abandoning an account does not cancel an active membership.
Squarespace currently permits members to cancel recurring memberships through their customer accounts and retain gated access through the remainder of the billing cycle.
8. No refunds after a charge
Membership charges are final and nonrefundable once processed, including annual renewal charges, except:
For an eligible unactivated sponsored membership
For a duplicate charge or confirmed billing error
When AHEA approves an exceptional refund
When a refund is required by law
Cancellation prevents future renewal charges but does not reverse a charge already completed.
No refund is provided merely because a member:
Did not use the membership
Did not use all available tool generations
Did not attend a forum or training
Did not apply for an opportunity
Was not selected for an opportunity
Did not receive campaign approval
Lost or was removed from a program role
Did not receive an expected professional, publication, policy, organizational, or community outcome
Nothing in this section limits a refund, cancellation, withdrawal, or consumer right that cannot legally be waived.
9. Failed and disputed payments
If a payment is declined, reversed, disputed, or otherwise unsuccessful, AHEA or its payment provider may:
Retry the payment
Request updated payment information
Suspend member access
Allow a limited period to correct the problem
Cancel the membership
Reverse referral credits connected with the payment
AHEA may recover amounts validly owed, subject to applicable law.
10. Membership benefits
Membership benefits may include:
Access to AHEA’s member tool suite
Member Strategy Forums
Profiles and Cases in Health Equity Practice
AHEA Leadership Network opportunities
Council, committee, editorial, reviewer, research, and contributor opportunities
People’s Health Project campaign-leadership and campaign-team pathways
Research, review, authorship, publication, and professional-recognition opportunities
Member information, resources, and communications
The benefits available at a particular time are described on AHEA’s official website and member pages.
Membership provides access to AHEA’s overall membership offering. It does not guarantee that every program, feature, tool, publication, schedule, or opportunity will remain unchanged throughout the term.
11. Monthly member tool-generation allowance
During an active membership term, each individual paid or complimentary member may complete up to 100 tool generations per calendar month across the complete AHEA tool suite.
The allowance is shared across all tools. It is not a separate 100-generation allowance for each tool.
A generation counts when an AHEA tool successfully completes a request and returns a result.
This includes a valid Evidence in Practice response explaining that the available evidence was insufficient to complete the requested synthesis.
A request ordinarily does not count when it is:
Rejected as invalid
Blocked before processing
Blocked by a rate limit
Blocked because the monthly allowance has already been reached
Not completed because of a confirmed technical or provider failure
Not returned because output validation or source-integrity validation failed
The allowance resets at 12:00 a.m. Central Time on the first day of each calendar month, using the America/Chicagotime zone.
Unused generations:
Do not roll over
Have no cash or credit value
Cannot be transferred, pooled, shared, or resold
Each individual member, including each activated group member, receives a separate allowance.
Once the allowance is reached, additional tool generations will be unavailable until the next monthly reset. Other available membership benefits remain accessible.
AHEA may also apply reasonable short-term rate limits, security controls, and fair-use measures to prevent automated, abusive, fraudulent, unusually burdensome, or unauthorized use.
AHEA may change the monthly allowance for future membership or renewal terms.
A material reduction will ordinarily take effect no earlier than the member’s next renewal, except when an earlier change is reasonably necessary for:
Security
Legal compliance
Provider restrictions
Misuse prevention
Service stability
Administrative and testing access may be exempt from the allowance for security, support, testing, and operational purposes.
12. Digital-tool availability
Tool access is also subject to:
Account and email verification
Technical availability
Maintenance
Provider availability
Short-term rate limits
Security controls
Compliance with AHEA’s Terms of Use
Access does not guarantee:
Unlimited use
Uninterrupted availability
A particular generation speed
A particular model, evidence source, interface, or output format
AHEA may modify tools, models, evidence sources, input limits, outputs, interfaces, and usage controls for quality, security, cost management, legal compliance, or service improvement.
Members may not share tool access or permit another person to generate content through their account.
13. Selective opportunities are not guaranteed
Membership may make a person eligible to pursue an opportunity. It does not guarantee:
Appointment to a committee, council, editorial board, or Leadership Network role
Selection as a reviewer, editor, author, trainer, contributor, facilitator, campaign leader, or campaign-team member
Acceptance or publication of a Profile, Case, manuscript, report contribution, or campaign
Authorship or contributor credit
Platform or supporter-data access
Certification or successful completion of training
A professional, employment, funding, academic, publication, policy, or community outcome
AHEA may consider:
Experience and qualifications
Quality and completeness
Program and campaign needs
Available capacity
Conduct
Geographic representation
Subject-matter fit
Conflicts of interest
Community and stakeholder considerations
Other relevant factors
14. Profiles and Cases
Current members may submit Profiles in Health Equity Practice and completed Cases in Health Equity Practice for consideration.
AHEA will make every reasonable effort to publish complete submissions that meet applicable program requirements and are suitable for publication.
Operational, editorial, legal, ethical, confidentiality, accuracy, rights, capacity, or other legitimate concerns may prevent or delay publication.
Submission does not guarantee publication.
15. People’s Health Project member opportunities
15.1 Membership eligibility
Active membership may make a person eligible to apply for:
Formal PHP campaign leadership
Formal campaign-team participation
Community Health Leadership Training
Certificates
Campaign-platform access
Community Health Impact Report and other publication roles
Other PHP leadership, contributor, or implementation opportunities
Membership eligibility does not guarantee selection, approval, access, training completion, certification, publication, or continued participation.
15.2 Applications and approval
Before receiving a formal role or responsibility, a member may be required to:
Complete an application or review process
Provide accurate qualifications and disclosures
Accept AHEA’s current Terms of Use, including the PHP participation terms
Complete designated training
Pay a separately disclosed training or program fee
Receive express approval from AHEA
Prior discussion, informal encouragement, membership payment, an application, or general alignment with PHP’s mission does not constitute approval.
15.3 Training and additional fees
AHEA may require training for a particular campaign, role, platform, leadership pathway, or use of PHP branding or resources.
Training may require an additional fee that is not included in general membership.
Applicable fees, payment terms, refund terms, completion requirements, and access conditions will be disclosed before enrollment or purchase.
Paying a fee or completing training does not, by itself, guarantee:
Campaign approval
A formal role
A certificate
Platform access
Branding permission
Publication
Authority to speak or act for AHEA or PHP
15.4 Formal authority and access
A member may not represent AHEA or PHP, use PHP branding, access supporter information, operate a campaign platform, lobby in PHP’s name, or make public or organizational commitments unless AHEA has expressly authorized the activity.
Authorization:
Is limited to the approved role and campaign
May be subject to conditions
May be revised or withdrawn
Ends when the role, campaign, membership, or stated authorization period ends
Members must comply with the PHP participation provisions in the Terms of Use.
15.5 Removal from a PHP role
AHEA may limit, suspend, or end a member’s PHP role or access for:
Failure to follow an approved campaign plan
Failure to complete required training
Unauthorized advocacy or representation
Misuse of branding, platforms, or supporter information
Inaccurate or misleading communications
Harassment, discrimination, retaliation, or disruptive conduct
Confidentiality or privacy violations
Conflicts, legal concerns, stakeholder concerns, or organizational risk
Failure to comply with AHEA’s policies
Another legitimate program or campaign reason
Ending a PHP role does not necessarily terminate the person’s general AHEA membership.
Serious or repeated misconduct may result in membership suspension or termination.
Loss of a role, campaign, authorization, title, platform access, publication opportunity, or certificate does not create a refund right.
16. Additional fees
Membership does not automatically include every service AHEA may offer.
Separate fees may apply to:
Community Health Leadership Training
Journal article-processing charges
Special training or certificate programs
Optional events or services
Other offerings identified as requiring additional payment
Any additional fee will be disclosed before purchase or enrollment.
Additional payments are not charitable contributions.
17. Sponsored memberships for another person
A person or organization may purchase an annual AHEA membership for another adult.
This payment:
Purchases membership services for the recipient
Is not a charitable donation
Is not tax-deductible as a charitable contribution
Does not entitle the purchaser to control the recipient’s account or private activity
17.1 Activation
A sponsored membership must be activated within 90 days after AHEA receives payment of the applicable invoice.
Activation occurs when the recipient:
Uses the activation or discount code issued by AHEA
Creates and controls their own account
Provides required account information
Personally accepts AHEA’s Privacy Policy, Terms of Use, and Membership Terms
Authorizes any payment method required for future renewals
The recipient’s membership term begins on the date of activation, not the date the purchaser paid the invoice.
The purchaser may not create the recipient’s account or accept AHEA’s policies on the recipient’s behalf.
17.2 Substitution and refund before activation
Before any recipient activates the membership, the purchaser may:
Request a refund
Substitute another eligible adult recipient
There is no fixed limit on substitutions before activation, provided no recipient has activated the membership and the 90-day activation period has not ended.
If no recipient activates the membership within the 90-day period, the purchaser may request a refund for the unactivated purchase.
17.3 After activation
Once a recipient activates the sponsored membership:
The purchase becomes final and nonrefundable
The membership cannot be transferred or reassigned
A replacement recipient requires a separate purchase or arrangement
The recipient controls the account
The recipient is responsible for future renewal decisions
Future renewals are charged to a payment method authorized by the recipient unless AHEA expressly arranges otherwise
17.4 Information available to the purchaser
AHEA may tell the purchaser:
Whether an invitation was sent
Whether the membership was activated
The membership start and end dates
Whether the membership remains assigned
AHEA will not provide the purchaser with the recipient’s:
Tool activity, prompts, or generated results
Survey responses
Applications or submissions
Forum participation
Campaign participation
Private correspondence
Other personal member activity
18. Group memberships
Discounted group pricing may be available to organizations purchasing multiple memberships.
Group arrangements are purchased through an AHEA invoice or another written arrangement.
Seat quantities, pricing, payment responsibility, activation periods, term length, and administrative details may be established through the applicable quote, invoice, order, or written agreement.
Unless a group agreement states otherwise:
Each membership is assigned to one adult recipient
Each recipient creates and controls their own account
Each recipient personally accepts AHEA’s policies
Each activated recipient receives an individual monthly tool allowance
Accounts, credentials, and allowances may not be shared or pooled
The sponsoring organization may provide information needed to issue invitations
The organization represents that it is authorized to provide that information
Future renewals are the responsibility of the activated recipient and are charged to a payment method authorized by the recipient unless AHEA expressly arranges otherwise
18.1 Reassigning an unactivated group membership
An organization may request reassignment of an unactivated membership with AHEA’s assistance.
An organization may make more than one substitution before activation, provided no recipient has activated the membership and the applicable activation period has not ended.
Once a recipient activates the membership:
The membership cannot be transferred or reassigned
The membership cannot be reassigned if the recipient later leaves the sponsoring organization
A replacement recipient requires a separate purchase or arrangement
Previous account activity, tool usage, applications, submissions, and personal information do not transfer
18.2 Information available to the sponsoring organization
AHEA may provide the sponsoring organization with:
Whether an invitation was sent
Whether a membership was activated
The membership start and end dates
Whether the membership remains assigned
AHEA will not disclose the member’s private activity merely because an organization sponsored the initial membership.
A separate written group agreement controls if it conflicts with these provisions.
19. AHEA referral program
AHEA may offer a referral program described as:
Give $25, get $25. Invite a colleague to join AHEA, and you’ll receive $25 toward your next annual renewal when they become an annual member. They’ll get $25 off their first year, too.
19.1 Eligibility
To qualify:
The referring person must be a current AHEA member
The referred person must be a new annual AHEA member
Both people must be at least 18 years old
The referral must be attributed through AHEA’s designated link, code, or process
The referred membership must be activated and successfully paid
Whether a referral discount may be combined with another offer will be stated in the applicable offer or checkout.
19.2 Referring-member credit
After the referred member activates and successfully pays for an eligible membership, the referring member earns a $25 credit toward their next annual renewal.
Referral credits:
May be combined to reduce the next annual renewal charge to $0
Cannot reduce the renewal charge below $0
Cannot be exchanged for cash
Cannot produce a refund or negative balance
Are not transferable
Do not carry beyond the next renewal
Are forfeited to the extent they exceed the next renewal amount
Require the referring member to have active membership when earned and redeemed
Credits connected with a refunded, canceled, disputed, reversed, or fraudulent transaction may be denied or reversed.
The following do not qualify:
Self-referrals
Duplicate accounts
Fraudulent referrals
Attempts to evade membership or referral rules
Refunded purchases
Chargebacks
Canceled or unsuccessful transactions
AHEA may correct or reverse credits issued in error.
AHEA may change, suspend, or discontinue the referral program prospectively.
19.3 Referral disclosure
A member publicly recommending AHEA through a referral link or code must clearly disclose the potential benefit.
Suggested disclosure:
I may receive $25 toward my next AHEA renewal if you join through my referral.
20. Member conduct
Members agree to:
Treat members, applicants, contributors, reviewers, supporters, and community participants respectfully
Use member spaces for lawful and appropriate purposes
Protect confidential and private information
Follow forum, editorial, review, campaign, training, and program procedures
Disclose relevant conflicts of interest when requested
Provide accurate information
Avoid misrepresenting an AHEA or PHP title, appointment, decision, approval, or endorsement
Refrain from harassment, threats, discrimination, retaliation, or disruptive conduct
Avoid unauthorized solicitation using member information or spaces
Refrain from circumventing tool, usage, referral, payment, or account controls
Comply with the PHP participation terms when participating in a PHP activity
AHEA may establish additional expectations for particular programs and roles.
21. Confidentiality and member spaces
Member Strategy Forums and other activities may involve discussion of professional experiences, organizational challenges, campaign plans, or developing ideas.
Members may not:
Record sessions without permission
Disclose another participant’s identifying or sensitive information without authorization
Share confidential editorial, review, application, committee, training, campaign, or supporter materials
Use information obtained through member spaces for unauthorized solicitation, retaliation, or personal advantage
AHEA may encourage confidentiality but cannot guarantee that every participant will comply.
Members should avoid sharing information they are not authorized or prepared to disclose.
22. Applications and submissions
Applications and submissions are governed by the Terms of Use, including its review and publication provisions.
Applications for leadership, editorial, reviewer, committee, council, and campaign roles are reviewed privately.
When a member submits material through a public-facing publication, recognition, campaign, or contributor opportunity, the member authorizes review and, if selected, publication and related use as described in the Terms of Use.
23. Use of AHEA and PHP titles
A member may accurately state that they are an AHEA member during an active membership term.
A person selected for a formal appointment, campaign role, or contributor role may accurately use the title assigned by AHEA, subject to:
The appointment or authorization term
Any title-use guidance
Continued good standing
Accurate representation of the role
Compliance with AHEA’s Terms of Use
Membership or appointment does not authorize a person to:
Enter into agreements for AHEA
Make official statements for AHEA or PHP
Represent that AHEA endorses an employer, service, political position, campaign, or outside project
Use AHEA or PHP logos without permission
Continue using a time-limited title as current after the appointment ends
Describe a limited campaign role as general organizational authority
Past service may be described accurately as past service.
24. Suspension or termination by AHEA
AHEA may suspend or terminate membership for:
Nonpayment
Account or credential sharing
Fraud or material misrepresentation
Harassment, threats, discrimination, or retaliation
Misuse of member, supporter, or campaign information
Unauthorized disclosure of confidential materials
Misuse of AHEA or PHP names, titles, platforms, or branding
Unauthorized advocacy or representation in AHEA’s or PHP’s name
Circumvention of tool, usage, referral, payment, or access controls
A material violation of AHEA’s policies
Conduct creating a material legal, safety, security, privacy, or reputational risk
When appropriate, AHEA may provide notice and an opportunity to address the issue.
Immediate action may be taken when reasonably necessary to protect people, information, systems, campaigns, or programs.
A member suspended or terminated for misconduct, nonpayment, fraud, account sharing, or another material policy violation is not entitled to a refund except where required by law.
25. Membership ended by AHEA without cause
If AHEA terminates an individual membership without cause or permanently discontinues the membership program before the end of a paid term, AHEA may provide:
A prorated refund
A comparable credit
Continued access
Substantially comparable benefits
A member terminated because of misconduct, nonpayment, fraud, account sharing, or another material policy violation is not eligible for a refund under this section.
26. Changes to the membership program
AHEA is a developing organization.
Programs, tools, publications, schedules, criteria, campaigns, and opportunities may change as capacity and member needs evolve.
AHEA may make reasonable changes without creating an automatic right to a refund.
A material price or automatic-renewal change will be communicated, and additional consent will be obtained when required by law.
27. Communications
Members agree to receive administrative communications necessary to manage:
Membership and billing
Account access and security
Material changes to membership terms
Applications and submissions
Programs for which the member registered or applied
Leadership, editorial, reviewer, campaign, training, or contributor responsibilities
Platform, supporter-data, or branding access
Administrative communications are separate from optional promotional newsletters.
28. Taxes and professional advice
Membership fees and sponsored-membership payments are not charitable contributions or tax-deductible charitable gifts.
A membership payment may or may not qualify as a business, professional, educational, or other deductible expense depending on the payer’s circumstances and applicable law.
AHEA does not provide tax advice. Members and purchasers should consult their own tax advisers.
29. Governing law
These Membership Terms are governed by the laws of the State of Oklahoma, except where applicable law requires otherwise.
The dispute provisions in AHEA’s Terms of Use also apply to membership disputes.
30. Changes to these Membership Terms
AHEA may update these Membership Terms.
The current version will be posted with a revised effective date.
Material changes may also be communicated through:
The website
The customer account
Checkout or activation
Member communications
Email
Another reasonable method
Changes to a future renewal term may take effect at the next renewal.
Changes required for security, legal compliance, provider restrictions, privacy protection, or misuse prevention may take effect sooner when reasonably necessary.
31. Contact
Questions about membership, billing, renewal, cancellation, referrals, sponsored memberships, group memberships, or PHP member opportunities may be sent to:
AHEA, PBLLC
PO Box 5484
Edmond, OK 73083
info@americanhealthequity.org